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Job Posting: Events Manager - Humphrey School of Public Affairs

Wednesday, August 18, 2021 7:40 AM | Junia Joseph-Benham (Administrator)

About the Job

As one of the country’s top 10 professional public policy and planning schools, the Humphrey School of Public Affairs prepares students to lead in communities worldwide as well as produces events for the public. In 2019 (pre-pandemic), the Humphrey School of Public Affairs at the University of Minnesota produced 160 events, with attendance ranging from 30–300 people.

These events promote dialogue around public affairs and important policy topics, from social justice to environmental sustainability like the Distinguished Lecture Series with speakers like Ibram X. Kendi, Gloria Steinem, Toni Morrison -- to name a few.

The events manager is at the center of it all, as they lead strategic planning and execution of events hosted by the Humphrey School, including high-profile public events that feature senior level officials from local, state, and national government entities. The events manager oversees all aspects of event execution including budgeting, vendor management, marketing and public relations, speaker coordination, on-site logistics, and direction of volunteers. They are responsible for building relationships with community partners and various external and internal stakeholders including faculty and staff of the Humphrey School and University departments.

Reporting to the director of communications, this person works closely with Humphrey School leaders, particularly the director of development and School deans, to develop programming and content for events that support the Humphrey School mission.

The University of Minnesota is an Equal Opportunity Employer. Black, Indigenous, people of color, LGBTQIA+, women and members of historically underrepresented communities are highly encouraged to apply. 

Within the Humphrey School our concept of creating a diverse community broadly encompasses people with identities that have been historically marginalized in our society and underrepresented in higher education and the realm of public affairs, particularly: people of color; indigenous peoples; new immigrant populations; people with both visible and hidden disabilities; women and people of all gender identities and expressions; and, first-generation college students. 

We also recognize issues of access and climate for individuals who might encounter barriers based on their religious expression, age, national origin, ethnicity, or veteran status.

The Humphrey School is committed to creating, inviting, and welcoming individuals into an environment where all people have an opportunity to learn and contribute. Within the Humphrey School we seek always to include multiple and potentially divergent perspectives into a common community of inquiry and learning.

 

Duties for this position include:

Event and Conference Management (50%):

  • Leads all logistics related to Humphrey School internal and external events of various sizes in ways that increase the visibility of the Humphrey School and University of Minnesota.
  • Manages several large annual events and series including: Public Leadership Awards, Humphrey School commencement ceremony, Distinguished Carlson Lecture Series, Humphrey State of the School, Advancing Climate Solutions. Now. — The Swain Climate Policy Series,  and donor engagement events at the President of the University’s residence.
  • Assembles a high-level plan for each event and oversees event production including establishing timelines and run-of show, setting deadlines, management of setup, audio visual elements, venue and staging, décor, etc.
  • Secures and supervises event staff and volunteers.
  • Communicates and negotiates contracts with outside vendors on various projects, including sales reps, photographers, caterers, venue representatives, etc.
  • Manages large annual events budget including special events and non-recurring events and maintains ongoing management of expenses, approvals, and reconciliation for several budgets annually.
  • Ensures all events comply with University and Humphrey School policies and guidelines.
  • Serves as conference manager for Dean's Office-affiliated conferences.
  • Provides additional administrative support for Humphrey School cohort programs.
  • Assists in planning additional events for faculty, as needed.

Programmatic/Events Strategy (25%):

  • Initiates, designs, and executes Humphrey School and co-sponsored events for the School community, external organizations, University, and community partners.
  • Develops and implements an annual events strategy to advance the School’s goals and mission in coordination with the director of communications and senior leaders.
  • Establishes policies and best practices for Humphrey School events to ensure consistency, branded, and widely attended events.
  • Provides consultation to School senior leadership, staff and faculty on event management and trends.
  • Builds relationships with the School community and community stakeholders and leaders to create meaningful events.

Marketing and Communications (25%):

  • Leads the marketing strategy in coordination with the communications staff for Humphrey School and co-sponsored events; works with other event planners at the School.
  • Develops marketing and public relations materials for Humphrey School events, including the writing and production of all printed and electronic materials for events in coordination with director of communications and other senior leaders.
  • Manages announcements, monthly events digest, and event attendance follow-up communications using University’s mass email system.
  • Creates promotional plans for each event including email marketing, social media, and community calendars.
  • Manages mailing lists, databases of participants and stakeholders, and other electronic and printed records of activities.
  • Writes and creates other materials as needed for events (i.e. introductions, talking points, run of shows, etc.)

Work Environment

This job is performed virtually or indoors in a variety of settings, including the office, conference rooms, and classrooms. Many of the meeting sites may be at locations outside the Humphrey School, mainly in the Twin Cities metro area. Events are occasionally during evening hours and on weekends.

 

Specifically indicate that you meet the required qualifications on your application materials (resume and cover letter).

Required Qualifications

  • Bachelor’s degree in hospitality, communications, journalism, marketing, or related field plus at least two years professional experience, or six years combined equivalent education and experience, with progressive responsibility in events or communications related roles
  • Proven experience with event management.
  • Outstanding negotiation ability.
  • Demonstrated attention to detail; strong organizational and problem-solving skills.
  • Proficiency with Microsoft Office Suite, Google, and software and event scheduling software.
  • Excellent time management and ability to manage multiple projects independently.
  • Experience interpreting financial data and managing budgets, as needed to set production goals.
  • Available to work a flexible schedule, which may include nights and weekends.

Preferred Qualifications (if applicable)

  • Progressive responsibility in events- or communications-related roles.
  • Demonstrated knowledge of events marketing, with ability to build audiences.
  • Experience with email marketing services.
  • Sales skills and ability to build productive business relationships.
  • Experience working with Adobe Creative Suite and Salesforce Marketing Cloud software (training can be provided if no previous experience).
  • Experience interacting with/supporting high-profile state and national figures.


Physical Requirements
• Ability to communicate orally is important.
• Regular use of the telephone and e-mail for communication is essential.
• Standing, sitting, bending, moving objects (e.g. setting up tables and chairs in meeting rooms), and lifting (up to 25 lbs.) may be common.
• Good manual dexterity for the use of common office equipment such as computer, calculator, and copiers is required.

 

Full-Time Position (40 hours per week).

Position will remain open until filled. 

Hourly Rate of Pay Range: $23.10 - $25.00.

Benefits Summary for Prospective Employees


To apply, go to https://humanresources.umn.edu/content/find-job and search for JOB ID: 341609. 

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